Summary of "FIR DIGITALE – Roberto Perra 06-02-2026 pomeriggio"
Overview / Main Points
- The national digital FIR (waste transport form) is being introduced and will be activated from 13 February 2026.
- This training (presented by Roberto Perra) explains the digital form concept and demonstrates how to manage it using WinWaste (desktop) and the Rentry mobile app (signing and on‑site actions).
- Covered topics: WinWaste preparation and new icons, company/local‑unit settings for digital forms, issuing forms (producer or transporter), mobile app workflows (departure, weight, signatures), form management and registration in WinWaste, demo environment setup, device pairing, and common questions/limitations.
Key Concepts and Rules
- The digital FIR is generally required for hazardous waste. Some producers/local units are required (or may opt) to use digital FIRs for non‑hazardous waste — transporters should check each producer’s Rentry registration and preference.
- Only the producer can cancel a FIR.
- Signatures can be rolled back, but Rentry imposes a short time limit (≈15 minutes) after signing to remove a signature. Beyond that the correction procedure is unclear and may require cancellation and re‑issue.
- Rentry records signatures and device actions with timestamp, device and signer name. Exact name matching is required for signature notification to work.
Preparation / WinWaste Basics
- Keep WinWaste updated. The bottom‑left update icon shows the last update date: green means current, flashing red means update required.
- Use the top “news” icon to read release notes and PDFs about digital FIR updates.
- Training resources:
- WinWaste Training (left menu in app)
- WinWaste YouTube channel — look for the recent series on the digital form
Company / Local‑Unit Configuration (Important)
In Company → Basic archives → Local unit, two new options:
- “Digital FIRs even for non‑hazardous CERs” — force creation of digital forms for non‑hazardous codes for that local unit.
- “Exempt from digital FIRs” — mark when a local unit must be exempt (e.g., certain small professionals, medical cases).
Other important items:
- Transporters: WinWaste master data for producers now shows whether the producer is registered with Rentry and whether they want digital FIRs for non‑hazardous waste.
- Driver records (Company master data → Local unit → Drivers) must list drivers’ first and last names exactly as used in the mobile app registration to allow notifications.
Issuing Forms in WinWaste (Producer or Transporter Issuing for a Producer)
- Normal issuance paths remain: Daily operations → Issuance / Immediate management of FIRs (or scheduled services).
- Choose cause, local unit, block of forms if using pre‑stamped blocks. WinWaste can import blocks from Rentry for demo/testing.
- If the producer/local unit is configured for digital FIRs, when you finish entering the form WinWaste prompts: “Do you want to send this form to Rentry?” — choose Yes to create the digital form.
- You may leave some fields blank (e.g., kilos, transport start date/time) and complete them later from the app or back in WinWaste.
WinWaste: Digital Form Management Screen
- New menu: Digital FIR form management — shows all digital forms involving your company/local unit (not only those you issued).
- Use filters (dates, producer, transporter) to find forms.
- Common statuses shown:
- Awaiting transport start data
- Awaiting original quantity
- Awaiting signatures (producer/transporter)
- Awaiting acceptance (recipient)
- Accepted
- From this panel you can open a form, view status, and complete some data directly in WinWaste. Some actions (signatures) still require the mobile app.
Mobile App Workflow (Rentry App — Demo vs Production)
- During demo phase two app icons may appear in stores: demo app (white with yellow outline) and production app (blue). After rollout use the production app.
- Login options: PIN or biometric (if enabled).
- App screens and access:
- FIR tools → List of issued FIRs (shows FIRs you issued for your local unit).
- If you are transporter/recipient for a form issued by others: FIR operations → load by code or scan QR code.
- Typical mobile sequence:
- Find the form (list, scan QR, or enter code).
- Actions → Enter transport departure data (date/time, driver name, license plate).
- Actions → Enter original quantity and measurement unit.
- Actions → Producer signature / Transporter signature / Recipient signature — the app requests signature PIN (or biometric).
- After transporter signs and transport occurs, recipient completes acceptance (status and quantities) and signs.
Signatures and Notifications
- Signatures are performed on the mobile app only. WinWaste can send a push/notification to the signer’s phone but cannot perform the signature itself.
- For WinWaste to send a push/notification, the WinWaste user’s First Name + Last Name must match exactly the name registered in the Rentry mobile app.
- To align names in WinWaste: Administration → User and group management → User and password management — edit First Name and Last Name. A “swap first/last” helper is available.
- Driver records must list driver names exactly to allow signature notifications.
Rollback / Correction & Cancellation
- Signature rollback is possible via the app but limited by Rentry’s timeframe (≈15 minutes). To change form data once signatures exist, both parties must remove signatures and re‑sign.
- Only the producer can cancel a FIR in WinWaste; cancellation requires signing/certifying the cancel operation.
- If an error occurs after the rollback window, current guidance is unclear — consult Rentry, the ministry or your environmental consultant.
Registration (Final Step in WinWaste)
- After recipient acceptance, the form must be registered (saved into the loading/unloading register) and transmitted to Rentry according to legal deadlines:
- Producers and transporters: send register within 10 working days.
- Plants (recipients): send within 2 working days.
- WinWaste shows a new icon for accepted FIRs; open the form, complete kilos and all info, then complete registration and submit as usual.
- Ensure required loads/records exist in WinWaste (unless automatic import of loads is configured).
Batch Creation / Pre‑Staging Forms
- WinWaste supports creating multiple identical forms at once (multi‑registration up to a set maximum, e.g., 20) and storing them locally without immediately sending to Rentry.
- Workflow:
- Issue multiple identical FIRs → they appear in “FIR not yet transmitted”.
- Select some and use “Transmit selected files” to send to Rentry when appropriate.
- Useful to avoid cluttering drivers’ app lists while pre‑staging forms.
Demo Environment Setup (How to Test Before Go‑Live)
- Register for the Rentry demo environment via the Rentry website (demo environment section; simulate payment and complete demo registration).
- In WinWaste create a duplicate of your company database for testing:
- Administration → Utilities → Backup & restore → Duplicate database → choose unused code → duplicate.
- Rename duplicated company to avoid confusion (Administration → Company creation/management).
- Configure the duplicated company to use Rentry demo:
- Company basic archives → gear → Configure Rentry → select “Demo environment” and enter demo certificates.
- Upload interoperability certificate and remote signing certificate (download from Rentry portal; provide password from certificate issuance).
- In the Rentry demo portal, under Interoperability → Mobile device management, generate QR codes per local unit.
- On the mobile device: scan QR with the Rentry app, set the app PIN (save the PIN), optionally enable biometric login.
Device / User Mapping and Checks
- In WinWaste: Company basic archives → Configure Rentry → icons show whether local units and drivers have corresponding mobile devices registered in Rentry and whether the name match is OK.
- If names do not match, WinWaste push/notification cannot reach the target device — fix the name in WinWaste or driver records.
- The Rentry portal lists paired devices, users and signature logs (useful for audit and troubleshooting).
Common Questions / Troubleshooting (Summary)
- Converting paper FIR to digital: you can convert a paper FIR to digital before it has been used by enabling digital for the producer/local unit and re‑sending the issued paper form to Rentry.
- Mistakes after sign/timeout: consult Rentry, the ministry, or an environmental consultant — rules are not fully clear.
- Transporters should census their producers to verify Rentry registration and digital preferences.
- Departure details (time, license plate, driver name) may be entered on the app at departure if not filled in by the office.
- Multiple people cannot be simultaneously logged into the same mobile app profile; to change user you must reset app data and reconfigure (scan QR again).
- Technical stops, transshipments and transfers are managed in the Rentry app and often require signatures.
- Training materials and recorded webinars are on WinWaste Training and the WinWaste YouTube channel.
Action Checklist (Practical Steps for Companies Preparing for Feb 13)
- Update WinWaste to the latest release and monitor the news icon for further updates.
- Watch the recent digital FIR videos on WinWaste Training and WinWaste YouTube.
- Verify each producer/local unit setting: enable digital for non‑hazardous if required, or mark exempt units.
- Ensure WinWaste user accounts and driver records have exact First Name + Last Name matching the names used to register mobile app accounts in Rentry.
- If testing: register to Rentry demo, duplicate your WinWaste company (admin), configure demo Rentry parameters & certificates for the duplicated company.
- In Rentry portal (demo or production) configure mobile devices per local unit and generate QR codes.
- Pair mobile devices: scan QR, set and save the signature PIN (or enable biometric).
- Practice complete workflow in demo: issue FIRs in WinWaste, transmit to Rentry, perform departure/weight/signatures in app, acceptance, complete registration in WinWaste and transmit registers within legal deadlines.
- Train drivers and weighbridge staff on scanning QR, receiving notifications and on signature PIN/biometrics.
- Keep contact details for your consultant and monitor Rentry/Ministry clarifications for edge cases (post‑sign corrections, unusual legal scenarios).
Limitations and Items Requiring External / Legal Advice
- Legal edge cases (which non‑hazardous producers must use digital FIRs, specific exemptions, handling mistakes after the signature window) should be clarified with an environmental consultant or the Rentry/ministry helpdesk.
- WinWaste facilitates creation, management and transmission of forms; final legal interpretation and exceptional cases may require ministry guidance.
Speakers / Sources Referenced
- Roberto Perra — presenter (WinWaste / Zit Ambiente collaborator for Sardinia).
- Anna — chat participant (link mentioned during the session).
- Software / portals / organisations:
- WinWaste (desktop software, by Zucchetti) — main tool demonstrated.
- Rentry (digital registry/portal and mobile app) — portal and mobile signing app.
- Zucchetti — developer of WinWaste.
- WinWaste Training and WinWaste YouTube channel — training resources referenced.
Note: a short quick‑reference sheet can be produced for a single role (producer / transporter / recipient) listing only the essential WinWaste and mobile app actions.
Category
Educational
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