Summary of How to Use VLOOKUP with Multiple Columns in Excel - Step by Step Guide

Summary of "How to Use VLOOKUP with Multiple Columns in Excel - Step by Step Guide"

Main Ideas:

• The video presents four methods for performing multi-column lookups in Excel, specifically when needing to match two or more conditions.
• The focus is on returning values based on combined criteria, such as "class" and "account."
• Each method has its own advantages and is suited for different situations depending on the user's needs and Excel version.

Detailed Methods:

1. Option 1: SUMIFS
   • Use Case: Best for returning a numeric sum based on multiple criteria.
   • Formula Structure: =SUMIFS(sum_range, criteria_range1, criteria_value1, criteria_range2, criteria_value2, ...)
   • Explanation:
     • Define the sum range (the column of numbers to add).
     • Specify pairs of criteria ranges and their corresponding criteria values.
     • Example: To sum amounts where "class" equals a specific value and "account" equals another specific value.
   • Key Points:
     • Handles multiple conditions.
     • Returns the sum of all matching rows.
2. Option 2: VLOOKUP with a Helper Function (SUMIFS)
   • Use Case: When needing to return a text value based on multiple criteria.
   • Formula Structure:
     • First, use SUMIFS to get a unique ID based on criteria.
     • Then, use VLOOKUP to find the corresponding value.
   • Explanation:
     • The first part calculates a unique identifier using SUMIFS.
     • The second part uses VLOOKUP to find the state associated with that identifier.
   • Key Points:
     • Requires a numeric ID column.
     • Assumes no duplicate names in the lookup.
3. Option 3: XLOOKUP
   • Use Case: Available in newer versions of Excel for more flexible lookups.
   • Formula Structure: Use XLOOKUP with concatenated lookup values.
   • Explanation:
     • Concatenate the lookup values (e.g., region and product) to create a unique lookup key.
     • Use XLOOKUP to find and return corresponding values based on the concatenated key.
   • Key Points:
     • More straightforward than VLOOKUP and can return multiple columns.
4. Option 4: FILTER Function
   • Use Case: For users with Excel versions that support the FILTER function.
   • Formula Structure: =FILTER(array, include, [if_empty])
   • Explanation:
     • Return all columns from a dataset based on a condition defined by concatenated criteria.
   • Key Points:
     • Efficiently returns all matching rows.
     • Ideal for situations with multiple transactions meeting the criteria.

Conclusion

The video concludes with a teaser for additional content on time-saving hacks in Excel, indicating a broader focus on productivity tools.

Speakers/Sources Featured:

• Jeff (Presenter)
• Excel University (Production source)

Notable Quotes

— 00:00 — « No notable quotes »

Category

Educational

Video