File share to SharePoint Online and OneDrive using Migration Manager || SharePoint Migration

Summary

The video is a detailed tutorial on migrating data from on-premises Windows Server file shares (including different volumes or partitions) to SharePoint Online and OneDrive using Microsoft’s SharePoint Migration Tool (SPMT) and Migration Manager.

Key Technological Concepts & Features

• Source Environment: Windows Server 2022 VM with multiple folders on a file share.
• Destination: SharePoint Online document libraries and users’ OneDrive accounts in Microsoft 365.
• Tool Used: SharePoint Migration Tool (SPMT) and Migration Manager accessible via the Microsoft 365 Admin Center.
• Authentication: User credential authentication preferred for simplicity over certificates.

• Migration Agent: A lightweight agent installed on the source server to facilitate migration, which requires:

  • Admin credentials for both Microsoft 365 tenant (global admin) and local server.
  • Optional configuration of agent working directory to manage storage.
  • Scanning: The tool scans source folders and subfolders to map content for migration.
  • Cut-over Planning: Recommended to schedule migration during off-hours (e.g., Friday evening) to avoid file changes during migration.

  • Migration Process: Steps include:

  • Selecting source folders (manually or via CSV).

  • Scanning folders to queue and prepare files.
  • Choosing destination sites or OneDrive accounts.
  • Migrating folders to SharePoint document libraries.
  • Migrating user data folders to individual OneDrive accounts by either:
    • Using the OneDrive URL (may not be readily available in trial tenants).
    • Entering the user’s email address to auto-detect OneDrive location.

  • Troubleshooting: Common issues and solutions:

  • Browser JavaScript blocking sign-in resolved by adding trusted sites.

  • Difficulty obtaining OneDrive URLs in trial tenants; workaround by using email address.
  • Empty folders do not migrate; files must be present to trigger migration.
  • Migration status and agent connectivity monitored via Migration Manager dashboard (scans, migration, and agents tabs).
  • Observations:
  • Migration tool does not move empty folders.
  • Migration progress is shown in percentages and can take several minutes depending on data size.
  • After migration, data appears in SharePoint document libraries or OneDrive folders.
  • The tutorial includes live troubleshooting and real-time demonstration of issues and fixes.

Guide / Tutorial Highlights

1. Access Microsoft 365 Admin Center > SharePoint > Migration > File Share > Download Agent.
2. Install and configure the migration agent on the source Windows Server.
3. Add source folder paths and scan contents.
4. Select destination SharePoint site or OneDrive account (via URL or email).
5. Run migration jobs and monitor progress.
6. Verify migrated data in SharePoint Online or OneDrive.
7. Troubleshoot common issues such as authentication problems, missing OneDrive URLs, and empty folder migration.

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Main Speaker / Source

The video is presented by an IT professional demonstrating the SharePoint Migration Tool and Migration Manager in a hands-on, step-by-step manner using a Windows Server 2022 VM and a Microsoft 365 trial tenant. The speaker’s identity is not explicitly stated but is the sole presenter guiding through the tutorial.