Summary of "Workshop recording - Project 019743046"
Summary of Workshop Recording - Project 019743046
This workshop session involved a check-in with current cohort members sharing updates on their projects, followed by advice and guidance on project planning, management, and administrative requirements. A past cohort member also shared her experience and offered support. The session concluded with reminders about documentation, promotional materials, and administrative procedures.
Main Ideas and Concepts
1. Project Updates from Current Cohort Members
- Trilogy Wellness – Women We Trust Initiative
- Youth Care Collective
- Newly named group aiming to support homeless shelters with winter-appropriate supplies (scarves, blankets, hand warmers).
- Summer progress was slow due to team members moving away for university.
- Planning to reconvene in September and recruit new volunteers to complete the project by November.
- Cultural Showcase Project
- Organizing a community event to celebrate diversity.
- Challenges include volunteer coordination and budget constraints.
- Exploring creative solutions to maximize impact despite financial limits.
- Plans to establish partnerships with Helping Hands for volunteer support and publicity.
- Hispanic Drink Festival & Book Donation Event
- Completed in July by Jamie, a high school student.
- Positive impact on school and international underserved communities.
- Challenges included leading a team and managing responsibilities.
- Felt supported by Helping Hands, especially with data tracking assistance.
2. Guest Speaker: Bin (Past Cohort Recipient)
- Co-founder of Coming to Fruition, a nonprofit supporting women in Toronto community housing through free mental health and confidence-building workshops.
- Emphasized the foundational support from Helping Hands in:
- Creating budgets and business plans.
- Writing sponsorship letters.
- Securing in-kind donations (e.g., $800 worth of beauty products).
- Encouraged current cohort members to leverage the skills and resources provided.
- Open to answering questions and offering support.
3. Project Planning Methodology: Five Stages
- 1. Define the Goal
- Clearly identify what you want to achieve and why it matters.
- 2. Outline the Steps
- Write out the project steps in order (e.g., outreach, partnership tracking, flyer creation, social media plan).
- 3. Assign Responsibility
- Delegate tasks to team members based on their strengths.
- 4. Create a Timeline
- Set deadlines for each step and responsibility.
- 5. Measure Success
- Decide on methods to evaluate impact (surveys, interviews, feedback).
4. Additional Project Management Tips
- Use a detailed task breakdown to include all supplies and miscellaneous items (pens, name tags, tape, scissors).
- Start with the "why" — understand your passion and target audience to tailor outreach methods.
- Ensure promotional materials include both Helping Hands and Canada Service Corps logos (fully funded by Canada Service Corps).
- For event promotion, email flyers and captions to Helping Hands for social media sharing.
- Upload all receipts and keep proof of expenses for funder audits (can be requested up to 3-4 years later).
- Use invoice templates for services paid by cash or e-transfer; Helping Hands can provide templates.
- Keep written proof of payments (e.g., e-transfer screenshots with payment descriptions).
5. Support and Communication
- Cohort members encouraged to email Helping Hands for:
- Logo files.
- Promotion support.
- Clarification on eligible expenses.
- Volunteer connections.
- Invoice templates.
- The session was not recorded beyond this point to allow for personal project questions.
Methodology / Instructions Summary
Project Planning Steps:
- Define your project goal and its importance.
- Outline all necessary steps in order.
- Assign tasks to team members based on strengths.
- Create a timeline with deadlines.
- Decide how to measure project success.
Event Preparation Checklist:
- List all supplies needed, including small items.
- Identify who can help obtain supplies.
- Plan for outreach and promotion tailored to your audience.
- Include required logos on all materials.
- Keep thorough documentation of expenses and receipts.
- Use or request invoice templates if paying for services.
Project Documentation:
- Upload receipts promptly.
- Keep all proof of expenses for future audits.
- Contact Helping Hands for questions about eligible expenses or invoices.
Promotion:
- Send flyers and event details to Helping Hands for social media promotion.
- Include Instagram handles or contact info to tag partners.
Speakers
Category
Educational
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