Summary of "Using SharePoint Managed Metadata for Search"
The video "Using SharePoint Managed Metadata for Search" discusses the integration of Managed Metadata within SharePoint, particularly focusing on its impact on search functionality and Information Architecture (IA). Key points include:
- Managed Metadata vs. Term Store: The video clarifies the distinction between Managed Metadata and the Term Store. The Term Store serves as a centralized directory for commonly used terms, while Managed Metadata is the method of referencing these terms in SharePoint lists and libraries.
- Information Architecture (IA): Managed Metadata is highlighted as a crucial component of IA, promoting consistent tagging of content across an organization, which enhances searchability and content management.
- Search Experience Benefits: The use of Managed Metadata fields can improve search experiences by ensuring data consistency and providing a common vocabulary. This is essential for effective content retrieval and filtering.
- Security Considerations: Managing terms in the global Term Store requires specific permissions beyond just access to the admin center, while site-level terms can be managed by site owners.
- Alternatives to Managed Metadata: The discussion touches on alternatives like choice fields and lookup fields, noting that while choice fields can be simpler for straightforward cases, Managed Metadata is preferable for enterprise-level reuse and consistency.
- Crawled Properties and Search Configuration: The video explains how to configure Managed Metadata columns for search, including creating crawled properties and ensuring that these properties are indexed for effective search results.
- Challenges with Managed Metadata: It acknowledges the complexities involved in updating and managing metadata, especially in coding scenarios, due to hidden taxonomy fields and the need for specific formats when updating.
- Resources and Future Topics: The speakers provide links to additional resources, including previous episodes and Microsoft documentation, and mention upcoming discussions on topics like Microsoft 365 backup and archiving.
Main Speakers:
These speakers contribute to a collaborative discussion aimed at enhancing understanding of SharePoint's Managed Metadata capabilities and their application in search and Information Architecture.
Category
Technology
