Video summary

Sosialisasi DIAP; Senin, 7 September 2026

Main summary

Key takeaways

News and Commentary

Session Overview

The video is a Zoom socialization session (Senin, 7 September 2026) by Al-Fatih Terpadu / Al-Fatih Peradaban Ilmu foundation for branch fund users and finance-linked staff. The topic is DIAP (program budget document) and how to fill it out for the coming academic year.

1) Opening Context and Purpose of DIAP Socialization

  • The moderator frames the meeting as part of ongoing coordination between branches / fund users and the Directorate of Finance.
  • They note that conditions (e.g., volcanic ash affecting Jabo/Detabek) require some branches to use distance learning, but the DIAP process continues via Zoom.
  • The key goal stated:
    • help branches understand DIAP as the pattern/mechanism of finance operations
    • leading to producing a balanced financial plan / balance sheet based on branch activities and budgeting.

2) Religious Framing: Why Finance Management Matters

Ustaz Surya delivers an introduction using sirah and Qur’anic references to argue that:

  • finance/logistics are part of leadership responsibilities
  • they are not separate from education/charity.

Examples cited include:

  • governance of finances and logistics (e.g., war booty, welfare) in Islamic history
  • Umar bin Khattab’s role in organizing education, including teacher selection and salaries funded from Baitul Mal

Main takeaway: leaders must manage money professionally to support the well-being and sustainability of teams and programs.

3) Why DIAP Is Delayed and What DIAP Aims to Deliver

The Directorate of Finance team:

  • apologizes for the delay
  • explains it was intended to start before the new school year, but timing was adjusted to make implementation easier on “devices” and systems.

Major objectives:

  • Transparency: clarify how branch income and expenses are structured and reported.
  • move step-by-step toward the correct budget-to-balance-sheet workflow.

4) Core Technical Explanation: DIAP Structure (About 22 Sheets)

Ustaz Ihsan explains that DIAP is organized into multiple sheets (around 22 sheets).

  • The sheet index (table of contents) indicates:
    • which sheets must be filled by fund users
    • which sheets only need to be read
  • Legend guidance:
    • Yellow columns = must be completed
    • Green columns = should be understood/read for workflow (not necessarily edited)

5) Main Budgeting Logic Inside DIAP

The finance team describes DIAP as a structured budgeting chain:

A. Budget Foundation

  • Start from RABs / budget plan (program entries).
  • Each program activity connects to:
    • an organizational unit
    • a standard project/activity list (from Dikdasmen)
    • budget items (“wallets” that indicate what activities the money is for)
    • types of costs

B. Cost Classification

Costs are grouped into three types:

  1. Employee benefits
  2. Fixed assets
  3. PJPH (consumable/service-type costs)

Costs also have a time-incurrence nature:

  • routine (often monthly)
  • periodic (less than monthly)
  • incidental (at least yearly)

C. Methods of Using Funds (5 Methods)

DIAP uses five funding/usage methods, including:

  • monthly reserve / UPB and other categories for advances and payments (covering the explanation of direct payment vs payments via Kutab channels).

D. Income Allocation by Portions (4 Portions)

Branch net income is divided by fixed percentage portions (not by total amount) into four parts, including:

  • contributions for the central organizational/function
  • portions for program implementation unit (UP/operations)
  • PJPH/fixed-asset related portions (combined for technical reasons)

Emphasis: focus on the portion (%) to guide reconciliation.

E. Reconciliation and Self-Test Tools

  • There is a reconciliation sheet to confirm allocations match required ceilings/portions.
  • If parts such as work reward are outside the safe range:
    • branches must readjust, or
    • follow consultation/approval paths with finance/directorate.
  • Branches are guided to report:
    • proposed vs realized figures
    • and use correct columns for sources like event income vs tuition/student revenue.

6) Specific Guidance on Major Sheets Branches Will Fill

Finance walks through the purpose of key sheets, including:

  • Account list / chart of accounts
    • so transactions map correctly to expense categories
  • Project/Activity Plan sheets
    • activity name, budget line, fund usage method, cost types, dates,
    • withdrawal schedule, and goals
  • Main income budget sheets
    • estimate main income per branch
    • supporting income (e.g., event/productive endowment/grants)
    • income reductions (e.g., scholarships)
      • scholarship handling includes specific categories (e.g., employees’ children); other relief types are deferred/handled later
  • Budget details per cost allocation (D01–D05 sets)
    • annual budgets that later summarize in recap/funding allocation sheets
  • Funding/receivable and net income logic
    • includes bad debt allowance/reserve (risk management)
    • described as using 10% reserve for uncollectible receivables
    • resulting net revenue is allocated into the four portions

7) Order of Filling: Sequential vs Random

During Q&A:

  • Sheets B01–C03 must be filled in sequence.
  • Sheets D01–D05 can be filled in any order.
  • This is to prevent workflow/accounting flow errors.

8) Q&A Themes

Key questions and answers:

A. Standard budget items vs local “Kaldik”

  • Question: differences between local “Kaldik” naming vs center standard documentation.
  • Answer: branches may need alignment in how items are named/mapped; sometimes content is adjusted, especially for semester application timing.

B. Semester funding application shifts

  • If funds intended for semester 2 are applied in semester 1:
    • the application time changes
    • but the budget structure remains tied to the same framework (technical disbursement rules, not changing the budget item itself).

C. Combined camps / exceptional student camps

  • Special camps for specific or exceptional cases are handled under designated budget item categories (example: “Exceptional Student Camp”).

D. Activities before disbursement / bridging loans

  • If activities occur before funds are disbursed:
    • commonly use bridging loans / internal temporary financing
    • then reconcile later when central funds arrive.

E. Student relief and scholarships

  • Why BAP is still prioritized and how student relief affects calculations:
    • BAP is prioritized because the relief handling solution is not yet active
    • relief is temporarily postponed
    • future format upgrades expected.

F. Deadlines for reports

  • PJUM/UMK report timing:
    • roughly 1–2 weeks after activity completion (practical guidance).

G. Disbursement timeline uncertainty

  • How long it takes from application to disbursement:
    • details/estimates will be clarified through DIAP completion and later finance assessment
    • exact timing depends on the branch’s condition and system outputs.

H. Zone differences (e.g., Medan)

  • Zones may have different income/expense structures (including teacher salary coverage).
  • Answer:
    • DIAP must still be filled
    • DIAP supports benchmarking/assessment using all income sources (not only tuition)
    • revenue outside tuition/events still feeds benchmarks and planning.

I. Practical concern: fear of too-low camping budget

  • Branch worries estimates seem too small versus reality.
  • Clarifications include:
    • separate proposed vs realized amounts
    • include realized activity reporting and indicate funding sources
    • if events contribute, use the correct column logic to show the true funding picture
    • even if the “center budget” doesn’t cover everything, branches must report correctly and not omit sources.

9) Training Workflow: 9 Stages and Support Materials

The Directorate outlines DIAP implementation as:

  1. Zoom socialization (today).
  2. Study DIAP documents by fund users/heads of accounts.
  3. Study overall document usage (route survey).
  4. Create a raw budget plan (RB).
  5. Fill DIAP based on RB.
  6. Internal review by city head + fund user.
  7. Confirmation step (access changes from edit to view after confirmation).
  8. Verification and feedback.
  9. Finalization/approval and final adjustments.

Additional controls:

  • a checklist column to ensure required fields are completed
  • branches cannot directly change approved/revision-approved numbers (revision workflow applies)
  • PDF files/guides will be provided, including a financial glossary
  • help channels include call center/email for specific problems

10) Closing Message

Ustaz Surya concludes that:

  • administration and finance are linked to leadership responsibility
  • leaders need understanding beyond just filling numbers
  • secretariat and heads should guide their teams
  • DIAP data is needed so leaders can make the right adjustments.

The meeting closes with shared dua/hamdalah, plus instructions for sharing DIAP documents and using communication channels for questions.

Presenters / Contributors

  • Moderator / Host (Ustaz Inas): guiding transitions and session flow
  • Ustaz Surya: sirah-based introduction and closing remarks
  • Ustaz Alfi: YAAPI finance team member; explains DIAP delay and transparency goals
  • Ustaz Ihsan: Directorate of Finance; technical explanation of DIAP sheets and filling rules
  • Ustaz Farabi: finance team member; appears in intro/queue and contributes to Q&A
  • Ustaz Dekim: mentioned during discussion/preceding explanations
  • Ustaz Ahmad: mentioned in opening invitation/attendance
  • Ustaz Rizki: mentioned in relation to “Kaldik” vs budget mapping question
  • Branch participants asking questions/sharing cases (examples mentioned): Ustaz Krishna, Ustaz Ana, Ustaz Miftah, Ustaz Jufri, Ustaz Imam, Ustaz Zakaria, Ustaz Afan (including locations/zones such as Bogor, Sawangan, Bekasi, Purwokerto, Medan, etc.)

Original video