Summary of How to Use Microsoft Copilot in Outlook & Teams: Enhance Your Communications

In this video, Kevin provides a comprehensive guide on how to use Microsoft Copilot to enhance communication in Microsoft Teams and Outlook. He highlights several key features and functionalities of Copilot that can streamline meeting management and email communication.

Key Features and Functionalities:

• meeting management in Teams:
  • Copilot can take notes, summarize key points, and answer questions in real-time during meetings.
  • Users must enable transcription at the start of the meeting for Copilot to function effectively.
  • Copilot can summarize what has been covered in a meeting, track action items, and suggest follow-ups.
• Interaction with Copilot:
  • Users can ask specific questions about the meeting transcript and receive accurate citations for information.
  • Copilot can provide a recap of the meeting and allow users to review the transcript post-meeting.
• Email Management in Outlook:
  • Copilot can summarize long email threads, draft responses, and refine writing.
  • Users can prompt Copilot to create concise messages or adjust the tone to be more professional or enthusiastic.
  • It can also help organize action items from emails into a table format for better task management.
• Drafting and Editing Messages:
  • Copilot assists in drafting messages to vendors or clients, ensuring they are well-written and professional.
  • Users can specify the tone and length of the messages, and Copilot will generate text accordingly.
  • It provides coaching on writing by analyzing messages and suggesting improvements.
• Accessibility and Integration:
  • Copilot can be pinned to the Teams sidebar for quick access.
  • It integrates with Microsoft 365 content, allowing users to reference emails, meetings, and files in their prompts.

Resources for Further Learning:

• Copilot Lab: Offers guides for writing effective prompts and examples.
• Microsoft 365 Copilot Training: Free training courses tailored to various roles, including HR, finance, and marketing, to maximize the use of Copilot.

Main Speaker:

• Kevin, who is presenting in partnership with Microsoft.

Overall, the video emphasizes how Microsoft Copilot can significantly improve productivity and communication within Teams and Outlook, making it a valuable tool for users.

Notable Quotes

— 16:33 — « For us here at the Kevin Cookie Company, it's been a game changer. It really keeps us on top of the dough. Sorry, I had to say it. »

Category

Technology

Video