Summary of "Gérer efficacement ses emails"
The video "Gérer efficacement ses emails" presents a practical methodology to regain control over a busy Inbox and manage emails efficiently, enhancing productivity and focus on core tasks.
Main Financial/Business Strategies and Trends:
- Prioritizing focused work time by limiting email checking to specific, scheduled sessions.
- Reducing distractions by disabling email notifications and pop-ups.
- Organizing Email Management to save time and avoid constant interruptions.
Methodology: The CAP Method for Email Management
- Schedule Email Sessions:
- Book 1 to 3 time slots of about 45 minutes each per day.
- Choose times when concentration is typically lower (e.g., after lunch or late afternoon).
- Keep the Inbox closed and notifications off outside these sessions.
- CAP Method Steps:
- Trash (C for Corbeille/Trash):
- Quickly scan emails focusing on sender and subject.
- Immediately delete Spam, advertisements, irrelevant emails, or outdated information.
- Use the reading pane to preview emails if unsure.
- Classification (C for Classement/Classification):
- Identify emails that require no Action but need to be kept for reference.
- Archive these emails into well-organized folders that mirror your physical or computer file system for easy retrieval.
- Action (A for Action):
- For emails requiring Action, distinguish between:
- Tasks that take less than 2 minutes: handle immediately (e.g., quick replies, sending documents).
- Tasks that take more than 2 minutes:
- If urgent, place them in an "urgent" folder and allocate specific time to handle them later.
- If not urgent, defer by adding a reminder or copying the email to your calendar on the appropriate date, then archive or delete the original email.
- For emails requiring Action, distinguish between:
- Trash (C for Corbeille/Trash):
- Once the Inbox is empty, return to deep work or process the urgent folder.
Presenters/Sources:
The video does not specify individual presenters; it is a narrated instructional video with background music.
Category
Business and Finance