Sosialisasi IKU ke PTN dan PTS

Business-focused summary: IKU socialization for PTN & PTS (2025–2026)

1) Purpose & governance (performance control system)

• The event socializes the Key Performance Indicator (IKU) system used by Indonesia’s Ministry of Higher Education, Science and Technology (Kemdikti / Kemdikti Saintek) to control university performance aligned with Tridharma priorities.
• IKU is tied to performance agreements signed with the Minister and is intended to ensure:
  • targets run optimally,
  • budget utilization interventions stay aligned with institutional goals,
  • impact becomes visible as an “Impactful campus” outcome.

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2) Coverage, stages, and participation scope

Performance agreement signing progress

• 126 PTN (state universities) have signed performance cooperation agreements with the Minister.
• For PTS (private universities):
  • 175 PTS already signed in the first stage.
  • The plan is for the second stage to include around 2,600 private universities.

Phasing / what universities must do now

• The event focuses on universities that have signed (stage 1).
• Universities not yet signed are instructed to wait for later outreach/socialization and onboarding into stage 2.

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3) Timeline & reporting requirements (hard deadlines)

Mandatory data filling

Universities must fill:

• Baseline basic data for 2025
• First-quarter achievements for 2026

Deadline:

• Submit and save required data by April 30, 2026 (noted as within the “next 10 days” window from the invitation context).

Quarterly achievement filling window (TW1 example)

• April 20–30, 2026 for TW1 (cutoff used for standardization).

Impacts of non-compliance

• Delays or incomplete data will affect each university’s IKU achievement assessment process.

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4) IKU 2026 system: structure, roles, and workflow (operational playbook)

The IT developer explains the system mechanics as a workflow.

Data/target structure

• IKU 2026 indicators are grouped into:
  • Mandatory indicators
  • Optional indicators
  • Participatory indicators
• Each indicator contains:
  • IGU → sub-indicators → detailed items
• The indicators a university must fill depend on what is included in its signed contract documents.

Target locking & admin controls

Workflow:

1. Fill annual targets in the platform.
2. Use system support for draft save and submission.
3. Admin locks the target (targets cannot change afterward—contract is the basis).
4. Quarterly achievements open only after target lock.
5. Achievement input includes:
   • the number/value,
   • change reasons if adjustments are needed,
   • evidence/justification.

Evidence and bulk input

• Universities may attach evidence (e.g., PDF/notes) to justify achievements.
• Bulk upload is supported:
  • via a download template (CFCP format mentioned),
  • then uploaded using a CSV-style process.
• Bulk upload enables faster offline processing followed by upload.

Analysis & dashboards

After submission, the system can provide:

• status views (achieved vs not achieved, including “red/below target” tracking),
• quarterly breakdown logic derived from annual targets,
• resume/analysis plus a library concept for guides/evidence explanations (initially empty while system completion is finalized).

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5) Login and account management (operational friction points)

• The new IKU platform is not yet integrated with existing systems/login (separate system).
• Universities must request login credentials:
  • via support team contact (WhatsApp/private message guidance).
• A campus admin concept exists:
  • campuses can create/manage additional accounts later.

Common issue reported:

• Some users could not log in after migration due to the system being standalone.

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6) Key integration & synchronization issues (execution risks)

Old vs new systems (2023–2025 vs 2026)

• Discussions indicate old IKU/PT IKU data may not synchronize into the 2026 Kemdikti Saintek IKU dashboard.
• Explanations given:
  • IKU 2026 formulas/indicators differ from prior years (including indicator numbering and what counts as cooperation/research/collaboration output quality),
  • some values may remain zero due to incomplete integration (e.g., Lamkerma/old data integration) or different database synchronization.

“Why is it still 0?”

Reasons discussed:

• mismatch in indicator definitions/calculation,
• old dashboard uses a different database and integration layer,
• the new system prioritizes locked, contract-defined parameters,
• certain categories depend on updated integration plans with internal data providers (coordination with relevant bureaus and Pusdatin/other units).

Data duplication prevention (future integration goal)

• Developers emphasize a plan to gradually integrate so universities don’t input the same data multiple times.
• Integration is still in development due to:
  • system integrations (PDDikti/SIMs and other sources),
  • staggered quarterly reporting windows.

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7) Evidence and validation approach (practical interpretation)

• For achievements, evidence attachment is supported.
• For participation/SDG items, validation details are less clear and are expected to be clarified via updated IKU book/guidelines.
• SDGIS division/denominator logic clarification:
  • divisor relates to the total number of SDG-related programs/themes across the 17 SDG themes, not just 17 fixed items.
  • universities include relevant programs in their divisor calculation.

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8) Targets reduction request handling (contract adjustment)

• A university asked whether targets can be reduced after contractual targets were set.
• Response:
  • targets can be coordinated/adjusted if performance agreement targets are inappropriate,
  • at the time of the event, the letter/process is handled by the Secretary General; follow-up is needed after receipt/signing,
  • until fixed, universities may leave some targets blank while waiting for instructions.

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9) Concrete operational recommendations & actionable guidance

Key “do this” recommendations:

• Start immediately with:
  • 2025 baseline basic data,
  • 2026 TW1 achievements,
  • submit everything by April 30, 2026.
• Use bulk upload templates to reduce delays from manual entry.
• Attach evidence documents (PDF/justification notes) for measurable accountability.
• For login/account creation:
  • request credentials via the support team,
  • use campus admin to manage accounts.
• For synchronization mismatches:
  • treat 2026 IKU as a separate system (do not assume 2025 dashboard outputs carry over automatically),
  • coordinate with support/admin if a specific indicator/evidence is missing.
• For universities not yet signed:
  • do not attempt stage-1 reporting; wait for stage-2 outreach/registration.

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Key metrics / KPIs & explicit quantities mentioned

No revenue/CAC/LTV-style business KPIs were discussed. Reported metrics are performance-indicator counts and deadlines for IKU reporting:

• Coverage counts
  • 126 PTNs signed
  • 175 PTS signed (stage 1)
  • ~2,600 PTS planned for stage 2
• Time windows
  • Deadline: April 30, 2026
  • TW1 fill period: April 20–30, 2026
• Expected annual structure
  • annual targets split into 4 quarterly achievements (TW1–TW4)
• Indicator grouping
  • Mandatory + Optional + Participatory categories
  • Q&A referenced “~15” main indicators in the new structure

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Presenters / sources (mentioned people)

• Prof. Badri Munir Sukoco, S.MBA, PhD (acting as senior leader; address received)
• Prof./Plt. Secretary General, Ministry of Higher Education, Science and Technology of Indonesia (represented/attending)
• Prof./Mr. Dedi Novradianto — resource person; IT developer of the IKU/Kemdikti Saintek community system
• Mr. Ade Faisal — Head of Planning and Cooperation Bureau; opening remarks
• Mrs. Amelia — MC/moderator
• Mrs. Linda — additional remarks (secretariat clarification on phases/scope)

Participants/questioners mentioned (examples):

• Mrs. Rani (STIK Binawati), Mrs. Riska, Mrs. Hana (Banten College of Health Sciences), Mrs. Siti Kurniawati (UPI),
• Mr. Rio Baviga, Mr. Iqbal (private PTS), Mr. Baltasar (Matana University), Mrs. Yolanda (UKSW),
• Mrs. Masita (Surabaya State University/Unesa-related), Mr. Amiruddin (moderator mentioned),
• Mrs. Lida, Mrs. Indinda, Amel/Amel (MC),
• Mr. Iqbal (Jambi-related correction), Stikes Mitra Husada Medan representative.